Terms and Conditions

Please let us know if you have any questions regarding the terms and conditions before confirming a booking with Photo Booth Hire Melbourne.

The following is an agreement between ‘Photo Booth Hire Melbourne’ and ‘The Client’ for the hiring of a photo booth or photo booth related equipment or services from Photo Booth Hire Melbourne.

Definitions

Photo Booth Hire Melbourne: Photo Booth Hire Melbourne and any employees of Photo Booth Hire Melbourne.

The Client: The person, organisation, company or other bodies which are hiring the goods and services as specified on the Booking Form.

Event date: The time and date of the event, confirmed by Photo Booth Hire Melbourne and noted on the Booking Form.

Booking Form: The form signed by, or on behalf of, The Client specifying details of the booking.

Booking Confirmation

1.1. A booking is not confirmed until The Client returns a Booking Form, pays any costs as outlined under ‘Payments’ in these terms and conditions, and receives confirmation of the booking from Photo Booth Hire Melbourne.

Payments

3.1. A non-refundable deposit of $300 of the booking cost is payable upon booking. The booking is not confirmed until the deposit has been received by Photo Booth Hire Melbourne.

3.2. The balance of the booking cost is payable 14 days prior to the booked event date.

3.3. If the balance of the booking cost and the bond (if required) are not received more than 14 days prior to the event date, the booking will be cancelled and the client will forfeit the deposit.

3.4. If a booking is made within 14 days of the event date, full payment is due within 48 hours. If the booking is made within 7 days of the event date, full payment is due within 24 hours.

3.5. If the client requests use of Photo Booth Hire Melbourne services in excess of the time noted on the Booking Agreement, this will be billed at $200 for each additional hour or part-hour.

Access, Space, Power and Internet Requirements

4.1. The client shall ensure a safe and appropriate environment is provided for Photo Booth Hire Melbourne to operate its equipment.

4.2. The client must ensure:
– a space of 3 m x 3 m or more has been organised for the photo booth setup.
– 240v power is accessible within 5 m of Photo Booth Hire Melbourne’s equipment.
– all doorways and access paths are at least 80 cm wide.
– if an outdoor event, a flat surface is made available for the set-up and power is provided within 5 m. A secondary undercover area is organised for the photo booth setup in case of extreme/poor weather conditions or rain.
– Wi-Fi connection for any hires that require this service.

4.3. The client is responsible for paying any charges imposed by the venue, or required to access the venue. These charges may include, but are not limited to, parking and electricity.

4.4. If The Clients’ event takes place upstairs without lift access and Photo Booth Hire Melbourne are not informed by The Client prior to arriving at the venue, then The Client accepts that the photo booth may not be able to be set up at their event, and they will forfeit any payments made.

Social Media

5.1. Social media uploading requires a strong signal for internet connection. Photo Booth Hire Melbourne is not responsible if your venue does not have signal, and we strongly advise The Client check this prior to their event.

5.2. Social media uploading is subject to the availability of the service itself. We have no control over any social platforms, and therefore will not be liable for any downtime or non-availability of this service.

5.3. The Client accepts responsibility for all photos shared on social media by guests at the event. Photo Booth Hire Melbourne reserves the right to remove photos from social media.

5.4. The Client gives permission for all photos uploaded to social media to be shared by Photo Booth Hire Melbourne on our own social media platforms and websites.

Changes and Cancellations

6.1. Requests for changes to the event date must be made in writing at least 30 days prior to the original event date. A date change is subject to availability and receipt of a new Booking Form.

6.2. All cancellations will result in the client forfeiting the deposit, however, if Photo Booth Hire Melbourne is notified of cancellation more than 30 days prior to the event date, credit to the value of the deposit will be given to the client to use for any future booking made within 6 months of the date of cancellation.

6.3. Cancellations made within 30 days of the event date will result in the client forfeiting all payments made to Photo Booth Hire Melbourne, with the exception of the bond (if paid) which will be returned to the client within 5 business days after the date of cancellation.

6.4. If The Client wishes to end their service earlier on the day than the agreed time, they will not receive a refund or deduction from their full payment.

6.5. Photo Booth Hire Melbourne can cancel any booking at any time. If Photo Booth Hire Melbourne decides to cancel a booking, all payments made will be refunded to the Client and every attempt will be made to find a replacement service to maintain the booking.

Damage to Equipment

7.1. In order to prevent damage to equipment, Photo Booth Hire Melbourne reserves the right to deny service to any person.

7.2. If circumstances arise where a threat or implied threat of harm, damage or violence to Photo Booth Hire Melbourne staff or equipment, Photo Booth Hire Melbourne reserves the right to cease providing services. Any damage to Photo Booth Hire Melbourne’s equipment during the client’s event caused by the client, client’s guests or any other person in attendance at the event, whether invited or not, will result in the cost to repair/replace the equipment to be deducted from the client’s bond (if paid). The client is liable for extra costs If the cost to repair/replace is more than the bond or if a bond was not paid.

Use of Images

8.1. The Client gives permission for all photos taken during the event to be used on the Photo Booth Hire Melbourne website and other promotional material.

Indemnification

9.1. Photo Booth Hire Melbourne will not be held responsible for any circumstances beyond their control. This includes, but is not limited to, fire, riot, civil commotion, accidents, acts of nature and equipment failure. If such circumstances arise, all reasonable efforts will be made by Photo Booth Hire Melbourne to provide service or find a suitable replacement service. If this is not possible, the client will receive a refund of all payments received by Photo Booth Hire Melbourne for the booking or part thereof in the case of partial service.

9.2. The client agrees that in all circumstances, Photo Booth Hire Melbourne’s liability is limited to an amount equal to the booking cost and not be liable for indirect or consequential damages.

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